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Edustream turns term-end results into polished, professional report cards with a single click. Once your teachers have entered all scores and behavioral remarks, the system compiles every data point — subject scores, grades, positions, class averages, affective domain ratings, teacher comments, and principal’s remarks — into a pixel-perfect PDF that is ready to print or share digitally with parents the moment it is generated.
Report Cards are available on the Core plan and above. See Plans & Pricing for a full feature comparison.

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Prerequisites

Before generating report cards, confirm the following are complete for the relevant term:

All Scores Entered

Every subject teacher must have saved both CA and Exam scores for all students in the class. Blank scores will appear as zero on the report card.

Affective Domain Completed

The form teacher must have filled in all behavioral/character trait ratings for each student in the class.

Teacher Remarks Written

Each subject teacher’s comment and the form teacher’s general remark should be saved in the gradebook before generation.

Principal's Remarks Ready

The principal’s standard remark for the term should be entered in Settings → Report Cards → Principal’s Remarks so it appears on every card.
Run the Completeness Check from the Report Cards page before generating. Edustream scans the entire class and flags any student who is missing scores, remarks, or affective domain entries, so you can chase up teachers before publishing results.

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Generating Report Cards

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Generate for an Entire Class

1

Navigate to Report Cards

Go to Academics → Report Cards and select the Class, Term, and Academic Year from the filter dropdowns at the top of the page.
2

Review the Student List

Edustream displays every student enrolled in the selected class. Verify the count matches your expected class size.
3

Click Generate All

Click the Generate Report Cards button. Edustream processes all student records simultaneously and produces individual report cards for every student in the class.
4

Download the Batch PDF

Once generation is complete (typically within a few seconds), click Download All as PDF. Edustream bundles every student’s report card into a single paginated PDF file, ordered alphabetically, ready for printing.

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Generate for an Individual Student

1

Open the Student's Record

From Academics → Report Cards, use the search bar to find the specific student by name or student ID.
2

Generate the Single Card

Click Generate next to the student’s name. Edustream compiles only that student’s report card.
3

Preview and Download

A preview of the report card opens in a side panel. Click Download PDF to save the file, or proceed to share it directly with the student’s guardian (see Sharing with Parents below).

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What the Report Card Contains

Every Edustream report card includes the following sections, automatically populated from your academic records:
  • Full name and student ID
  • Class and academic year
  • Term
  • School name and logo (configured in school settings)

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Uploading Signatures

Signatures are embedded directly into the PDF so printed report cards look official without requiring manual signing on each sheet.

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Upload the Principal’s Signature

1

Go to Report Card Settings

Navigate to Settings → Report Cards → Signatures.
2

Upload the Principal's Signature

Click Upload Signature under the Principal section. Select a clear PNG or JPEG image of the signature (transparent background recommended for best results). The image is cropped and scaled automatically.
3

Preview the Placement

Use the Preview button to see how the signature will appear on a sample report card. Confirm the size and positioning look correct.
4

Save

Click Save. The signature is now applied to all subsequently generated report cards school-wide.

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Upload a Teacher’s Signature

1

Open Your Profile

Each teacher uploads their own signature from My Profile → Signature.
2

Upload the Image

Click Upload Signature, select the image file, and save. Edustream applies the teacher’s signature to all report cards generated for their form class.
Signature images are stored securely and are never shared outside of official Edustream-generated documents. Teachers can update their signature at any time from their profile — the new signature applies to all future report card generations.

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Printing to PDF

Edustream report cards are designed with a pixel-perfect layout that produces clean, professionally formatted printed pages.
1

Download the PDF

From the Report Cards page, click Download All as PDF (for the full class) or Download PDF (for an individual student).
2

Open in Your PDF Viewer

Open the downloaded file in any standard PDF viewer such as Adobe Acrobat, Preview (macOS), or your browser’s built-in viewer.
3

Print

Select File → Print and choose your printer. Use A4 paper size in portrait orientation. Edustream lays out exactly one report card per page, so the print count matches your class size.
For the sharpest print quality, set your printer to at least 300 DPI and disable “fit to page” scaling so the layout prints at its intended dimensions.

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Sharing Report Cards with Parents

Edustream gives you two convenient ways to get report cards into the hands of parents without printing a single sheet.
1

Generate the Report Card

Generate the individual student’s report card as described above.
2

Copy the Share Link

Click Share next to the student’s generated report card. Edustream creates a unique, secure link valid for 90 days.
3

Send the Link

Copy the link and send it to the student’s guardian via SMS, WhatsApp, email, or any other messaging channel. The guardian opens the link in any browser — no app installation required.

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Parent Portal Access

Parents who have created a guardian account and are linked to the student in the registrar can log in to the Edustream Parent Portal and view current and past report cards at any time.
1

Ensure the Guardian is Linked

Confirm the guardian has been added to the student’s profile (see Managing Students & Staff) and has a verified guardian account.
2

Publish the Report Cards

On the Report Cards page, click Publish to Parent Portal after generation. This makes the cards visible in guardians’ portal accounts.
3

Notify Parents

Edustream automatically sends a push notification to all linked guardians when new report cards are published, prompting them to log in and view the results.
Report cards published to the parent portal are view-only. Guardians can read and download their child’s card but cannot edit any information. If a correction is needed, update the scores in the gradebook, regenerate the report card, and re-publish.